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Use it Free — Save Hours This Week
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How to Get the Most from Dule.ai
Dule is an email-native scheduling assistant. You don’t need a new app, a booking link, or any change to how you already email. The entire workflow starts and ends in your inbox — you CC Dule on an email thread, and it handles the rest.
What makes Dule different is that its features are designed to layer together. You can mark a calendar instantly with Quick-Add, automate back-and-forth coordination with Auto-Coordinate, or collect availability with Request a Time — and combine any of these with Optional Participants, Virtual Users, or time zone detection in the same email. There’s no single “best” feature to pick; they solve different jobs, and most users end up using several.
The guides below are organized by what you’re trying to do: starting a meeting, managing who’s involved, or configuring how Dule works for your workflow.
Scheduling Modes
Use these when you want to schedule or coordinate a meeting. Each mode handles a different stage of the process — from instant calendar marking to full automated coordination.
- Quick-Add
The time is already agreed. CC Dule and it instantly marks all calendars — no confirmation needed, no back-and-forth.
Learn how → - Auto-Coordinate
The time isn’t set yet. Dule proposes available slots, follows up with attendees, and confirms the meeting automatically once a time is agreed.
Learn how → - Request a Time
You want input from attendees first. Dule sends availability requests, collects responses, and books the slot that works for everyone.
Learn how →
Participant & Thread Control
Manage who’s in the meeting and how they’re included — across any email thread or team setup.
- Optional Participants
Mark guests as required or optional. Optional attendees are notified and invited but won’t block scheduling if they’re unavailable.
Learn how → - Virtual Users
Schedule on behalf of people who don’t have a Dule account by mapping their email aliases to real calendars you manage.
Learn how → - Multi-Thread Coordination
Coordinate one meeting across separate email threads — useful when different groups of participants are communicating independently.
Learn how →
Configuration & Power Features
Extend and customize how Dule works for your specific workflow — from multi-timezone teams to dedicated scheduling addresses.
- Plan Meetings Across Time Zones
Dule automatically detects each attendee’s timezone, finds overlapping availability, and books the right time — without you doing the conversion.
Learn how → - Special Addresses
Create custom @dule.ai addresses with their own scheduling rules and routing — useful for shared inboxes, assistants, or dedicated scheduling workflows.
Learn how →
Before You Begin
Make sure you’re set up for success:
- Connected Calendar: Link your Google Calendar so Dule can check availability.
- CC Address: Simply CC
[email protected]in your email to start saving time. - Preferences Set: Verify your working hours, buffer times, and time‑zone settings in your Dule dashboard.
Frequently Asked Questions
Q: What’s the difference between Auto-Coordinate and Request a Time?
A: Auto-Coordinate is proactive — Dule proposes specific times and manages back-and-forth until a slot is confirmed. Request a Time is poll-based — Dule first asks attendees to share availability, then books the best slot. Use Auto-Coordinate when you want Dule to drive; use Request a Time when attendees need input on timing.
Q: Can I use multiple features in the same email?
A: Yes. Features layer together. You can CC Dule for Auto-Coordinate, flag one attendee as Optional, and include a Virtual User — all in a single email thread. Dule handles each instruction independently.
Q: Do I need to install anything to get started?
A: No. You need a Dule account and a connected Google Calendar. After that, you just CC [email protected] in any email — no app install, no booking links, no change to how you email.
Q: What happens if an attendee doesn’t respond?
A: Dule can send automated follow-ups on your behalf. Configure nudge frequency and timing in your Dule dashboard settings.
Q: Which feature should I try first?
A: Start with Quick-Add — it’s the simplest: just CC Dule when you’ve agreed on a time and it marks everyone’s calendar instantly. Once comfortable, Auto-Coordinate is the most powerful feature for scheduling meetings where timing isn’t yet confirmed.
Start scheduling from your inbox — Use it free →